DIR 3 KYC – NCF SMART SOLUTION

All Active Directors:
- All directors who have been allotted a Director Identification Number (DIN) and are active in the company must file DIR-3 KYC.
- This is applicable to directors whether they are involved in a private, public, or any other type of company.
Directors with an Expired DIN:
- If a director’s DIN is expired or inactive, it must be updated by filing DIR-3 KYC to revalidate the DIN.
Directors who have changed their details:
- If there have been any changes in the director’s personal details (like address, name, or contact information), this form must be filed to update the records with the MCA.

Filing Deadline:
- The form DIR-3 KYC must be filed before 30th September of each financial year.
- The due date for filing the KYC for a particular financial year is generally at the end of September of the following financial year.
Penalties for Non-Compliance:
- Directors who do not comply with the filing of DIR-3 KYC will face penalties and their DIN will become inactive. The penalty for late filing can be up to Rs. 5000.
- If a director’s DIN is marked as inactive, the director will be disqualified from holding directorship in any company.
Directors Who Do Not Need to File DIR-3 KYC:
- If a director is inactive, meaning they have been marked as “not having any directorship” in any company, they do not need to file DIR-3 KYC.

Log in to MCA Portal:
Fill the DIR-3 KYC Form:
- Choose DIR-3 KYC under the “e-Forms” section and fill in the required details such as:
  - Personal Details: Name, Father’s name, Date of birth.
  - Address Details: Residential address, Contact number, Email ID.
  - Other Details: Nationality, Aadhaar number, and PAN details.
Attach Required Documents:
- Aadhaar Card: A copy of the director’s Aadhaar card.
- PAN Card: A copy of the director’s PAN card.
- Proof of Address: A recent utility bill, bank statement, or government-issued document to verify the residential address.
Self-Declaration:
- The director must provide a self-declaration confirming that all details mentioned in the form are correct.
Submit the Form:
- The form must be digitally signed by the director and filed with the MCA. For the directors who do not have a digital signature, they may need to use the e-sign option.
Acknowledgment and Confirmation:
- After successful submission of the form, an acknowledgment receipt will be generated by the MCA.
- The MCA will verify the details, and if everything is in order, the director’s KYC status will be updated to “Active” in the records.

Aadhaar Card: A copy of the director’s Aadhaar card.
PAN Card: A copy of the director’s PAN card.
Proof of Address: A copy of a utility bill (electricity bill, telephone bill, water bill), or a bank statement, etc., which is not older than 2 months from the filing date.
Self-Declaration: A declaration by the director confirming that the details provided are correct and up-to-date.

Invalid or Expired Documents: Ensure that the proof of address is recent and not older than 2 months.
Mismatch of Details: Any mismatch in the personal details in the DIR-3 KYC form with the records of the MCA or other government databases can cause delays or rejections.
Digital Signature Issues: Directors must use a valid digital signature (DSC) while submitting the form. In case the director doesn’t have a DSC, they can use e-sign.
Inactive DIN: Directors whose DIN has been deactivated for non-filing of DIR-3 KYC in previous years must first reactivate their DIN before filing the KYC form.

Inactive DIN: If DIR-3 KYC is not filed on time, the director’s DIN will be marked as inactive, meaning the director cannot hold office in any company.
Penalty: A late fee of Rs. 5,000 is imposed if the DIR-3 KYC form is not filed by the due date.